Admins can use Microsoft 365 Defender for Microsoft 365 to create policies to protect against phishing attacks. Special policies are used for this purpose, which can be created directly in the Microsoft 365 Admin Centre.
To create email policies in Microsoft 365, you can follow the steps below:
1) Sign in to your Microsoft 365 account and navigate to the Admin Centre website.
2) Click on "Exchange" or "Exchange Admin Centre" to open the Exchange Admin Centre.
3. go to the "Compliance Management" or "Security & Compliance" tab
4. click on "Policies" or "Policy" and then on "Email Policies" or "Email Policy".
5) Click on "Create new policy" or "Create new policy".
6) Give the policy a name and description to identify it.
7. define the desired settings for the email policy. This can include, for example, rules for checking attachments, blocking certain file types or setting sending restrictions.
8. check your settings and click on "Save" to create the email policy.
Once you have created the email policy, you can apply it to specific users or groups to control email communication according to the defined guidelines. Make sure that you regularly review and update the policy to ensure that it meets the current requirements of your organisation.
After you have created the email policy in Microsoft 365, you should perform the following steps
1. check the policy
Make sure that the policy created meets the desired requirements and restrictions. Check that all relevant settings and rules are configured correctly.
2. test the policy
Perform tests to ensure that the email policy works as expected. Send test emails and check that the defined rules and restrictions are applied.
3. train the users
Inform your employees about the new email policy and make sure they understand the implications and requirements. Provide training or training materials to help them comply with the policy.
4. communication
Inform all users about the changes to the email policy. Let them know when the policy will take effect and what impact it will have on their email communications.
5. monitoring and enforcement
Regularly monitor compliance with the email policy and take appropriate action in the event of violations. Ensure that the policy is consistently enforced to ensure security and privacy.
6. update the policy
Regularly review the email policy and amend it as necessary. If requirements or best practices change, update the policy accordingly to ensure it remains effective.
By taking these steps after creating the email policy, you ensure that the policy is effectively implemented and understood and adhered to by users.
